Accounts Receivable Assistant - Paignton - Devon

We are a privately owned property management company with offices in Torbay, London, Bristol & Cornwall. We have an exciting opportunity for an enthusiastic Accounts Receivable Assistant to join our Head Office in Paignton. You will take responsibility for all aspects of client monies funds received by the Group and to undertake client account bank reconciliation.

You will have previous experience working in a similar high volume environment, and have the diplomacy and communication skills to manage relationships with a diverse client group and internal staff, both in writing and verbally.

Responsibilities and Duties

• To process the days transactions to software system
• To prepare the daily bank reconciliations and to investigate and correct any errors
• To bank all client cheques and allocate to software system
• To post all standing order receipts to software system on a daily basis
• To process the software system transfer to nominal
• To set up all Direct Debits in accordance with standing instructions and issue payment plan letters to owners
• To process all Direct Debit payments in a timely fashion at the end of each month
• To prepare and review arrears reports
• To liaise with the Property Managers which letters should be issued
• To discuss arrears with clients and agree payment options with them and the Property Manager
• To telephone clients that are due for legal action to obtain payment or agree payment plan
• To instruct solicitors to recover debts as advised by the Property Managers and liaise with them where applicable
• To receipt monies from solicitors and ensure that any interest is accounted for accordingly
• To regularly review Standing Order and Direct Debit clients and write to clients accordingly
• To handle any queries raised by Property Managers and/or owners
• To provide cover for Accounts Payable Team when require
• To carry out other reasonable tasks and other ad hoc work as may be directed by the Client Accounting Manager or Group Finance Director

Skills & Experience

• You should have at least 2 years’ experience of accounting
• The written communication skills and numerical skills to produce good correspondence and reports
• Good IT skills including Outlook, MS Word, Excel. Knowledge of QUBE advantageous
• Good organisational and time management skills, ability to multi-task
• Experience in working effectively in teams
• A commitment to providing good customer service

Hours and Environment

• Office Hours are 9:00am to 5.30pm Monday to Friday. Must be prepared to work longer hours where necessary
• Mainly office based, although also required to visit schemes or attend meetings and conferences
• Primarily based at Paignton but may be required to visit other office locations
• Holiday entitlement 20 days per annum with 1 extra day for each year worked up to 25 day
• Salary negotiable depending on skills and experience