Executive Assistant - Paignton - Devon

£27-30k - Secretarial, PA and Administration
Ref: 276 Date Posted: Monday 16 May 2022
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This is a busy and varied position and we are seeking someone who is flexible and dependable, able to take the initiative and exercise good judgement whilst working independently. You will need to demonstrate exceptional PA experience gained at Director or senior Manager Level and be fully competent in a range of duties including dealing with correspondence and communication, system management, supporting HR activities, arranging meetings, diary management and developing working relationships with a wide range of people.

If you are looking for something outside the standard PA spec, this is just the role for you!

Main responsibilities will include, but not be limited to:

  • PA to Managing Director - To provide high quality, professional and confidential administrative and secretarial support to the Director including email and diary management. Ensure busy diary commitments, papers and travel arrangements are managed effectively. To deal with enquiries ensuring all responses are well researched, accurate and timely. Producing quality documents. Note taking and minutes. To carry out research for projects and other administrative tasks as directed.
  • Human Resources - You will deal with HR administrative duties such as processing starters, leavers, pre-employment and reference checks ensuring that the correct processes are followed in line with the company's policies and procedures. Coordinate staff inductions and training. Coordinate the recruitment process and employee onboarding. Assist HR Director with new initiatives.
  • Business Support - Working closely with Managing Director and Sales Director to assist with executing sales strategies. Researching the market and identifying opportunities, mainly using LinkedIn. Maintaining filing and CRM systems. Building relationships both internally and externally with a wide range of people. Ensuring Health and Safety procedures are in place and being adhered to and that everything is documented. Act as point of contact for external providers/contractors. Act as Compliance Officer and support with GDPR compliance.

What you'll need to succeed

  • Previous experience working as PA/EA or similar capacity
  • Knowledge of HR principles
  • A positive approach to daily tasks and have a solution focussed working method
  • Advanced knowledge of Microsoft Word Excel, PowerPoint - Accurate typing skills
  • Good social media skills; in particular LinkedIn
  • Able to multi task
  • Good diary management
  • Excellent communicator, both verbally and in writing
  • An understanding that confidentiality is of the utmost importance
  • Experience of dealing with corporate professionals
  • Excellent phone etiquette
  • Must have the ability to work independently and to work in a team when needed

Terms of Employment

  • Salary £27-30k depending on experience
  • Working hours will be 0900 – 1700, Monday to Friday
  • Company Pension
  • 28 days holiday inclusive

Location: Paignton, Devon. We’re only a short walk from the beach, local shops, cafés and restaurants and easy to get to thanks to close-by train and bus stops. Free parking is less than 5 minutes away.