Finance & Admin Assistant (P/T 24.5 hours per week - Maternity cover) - Paignton - Devon

£11,109.00-£14,500.00 per year, negotiable depending on experience - Accountancy and Finance
Ref: 188 Date Posted: Monday 25 Jan 2021
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Reporting to the Finance Manager, this role will you see become responsible for a wide range of finance and accounts related tasks including Sales Ledger, Purchase Ledger, Administration, Banking and Payroll.

The ideal candidate will have experience in a similar role and ideally have experience using Xero, although this isn’t essential.

You will be joining a great, positive and sociable office team.

As the Accounts Assistant you will be responsible for processing supplier invoices and for the accurate generation of customer invoices ensuring they are sent to the customer in a timely manner. Adhoc month end duties and reconciliations will also be part of the role, as well as cover for 2 weekly and monthly payroll as necessary. As such, the ideal person will have previous knowledge of accounting terminology and have a general understanding of prepayments and accruals, excellent organisational skills, and attention to detail.


Sales Ledger:

  • Customer invoice processing within Xero
  • Invoicing on a daily basis, ensuring accurate information and prices are captured, along with any other information necessary such as customer POs
  • Assisting with credit control
  • Maintaining customer credit limits and accessing risks
  • Bank reconciliation cover
  • Maintaining customer records and contact details as well as the setup of new customers
  • Answering customer queries and having responsibility of maintaining the accounts email inbox

Purchase Ledger:

  • Processing supplier invoices
  • Matching supplier invoices to purchase orders
  • Communicate with other members of the office team if differences arise on their POs or invoices
  • Accurate coding of supplier invoices within the nominal structure of the system
  • Creating payment runs and entering payments into the bank
  • Supplier statement checks
  • Setting up new suppliers
  • Process all supplier invoices and make sure all supplier accounts are reconciled by the 5th working day of the new month in order for the accounts to be closed in a timely manner

Adhoc Duties

  • Adhoc month end jobs as directed by the Finance Manager
  • Assist with month end accrued income
  • P&L and balance sheet reviews at month end
  • Assist with preparation of year end reports and reconciliations
  • 2 weekly & monthly payroll cover as and when necessary


  • 1 year in a similar accounting role


  • Contract length: 9 months
  • Part-time hours: 24.5 per week
  • Salary: £11,109.00-£14,500.00 per year, negotiable depending on experience
  • Work remotely: No
  • Start date: ASAP